Terms of Use

Users may sign in using supported authentication methods, including email/password, Google login, and Sign in with Apple. Users are responsible for maintaining access to the email address or login provider associated with their Daily TimeCards account. If a user signs in with Apple using a private relay email address, service communications may be sent to that relay address.

Access to Daily TimeCards is limited to authorized users, account holders, project administrators, project users, and other users approved or invited for a specific project or account. Users may not access, attempt to access, or use projects, accounts, data, or records for which they are not authorized.

Production companies and their authorized representatives control the production data submitted, uploaded, configured, or collected through Daily TimeCards for their projects.

ACE Films LLC, operating as Daily TimeCards, processes customer production data as a service provider or processor for the purpose of providing the Daily TimeCards platform and related services.

Customers and authorized project administrators are responsible for the accuracy, legality, authorization, and appropriateness of the production data they submit, upload, configure, approve, export, or share through Daily TimeCards.

Project administrators are responsible for managing project setup, project users, access permissions, crew or department information, project configuration, submission settings, uploaded documents, reports, exports, and other project-level records.

Project administrators are responsible for ensuring that only authorized personnel receive access to project records. Project administrators are also responsible for reviewing submitted timecard information, uploaded documents, amendments, reports, exports, and any information used for production, payroll, accounting, or compliance workflows.

Each project has a Final Scheduled Shoot Date maintained by an authorized Daily TimeCards administrator. When Automatic Lifecycle is enabled for a project, at 12:00 PM in the project timezone on the calendar day after the Final Scheduled Shoot Date, Crew Timecards move to Amendments Only and Crew Uploads move to Post-Shoot. Full Wrap occurs after the configured Post-Shoot Review Window has elapsed; a project does not move directly from Live to Full Wrap.

When Automatic Lifecycle is disabled, these transitions do not occur automatically. An authorized Daily TimeCards administrator may enable, disable, or manually administer lifecycle statuses, and may correct the Final Scheduled Shoot Date or related schedule details when needed. All lifecycle timing is evaluated in the project timezone, not the viewer’s browser timezone. Actual transition timing depends on the platform’s scheduled lifecycle runner and may occur shortly after 12:00 PM rather than exactly at 12:00:00.

Daily TimeCards is a workflow, collection, reporting, and record-support tool. Daily TimeCards is not a payroll provider, payroll company, employer of record, labor-law advisor, tax advisor, union compliance advisor, or wage-and-hour compliance service.

Daily TimeCards may collect, organize, display, calculate, summarize, export, or sync time-related information. Production companies, payroll providers, accounting departments, employers, or other responsible parties determine payroll treatment, wages, overtime, meal penalties, union or guild compliance, tax treatment, official payroll submission, and payment obligations.

Customers are responsible for reviewing Daily TimeCards records before relying on them for production, payroll, accounting, reporting, union, guild, or legal purposes.

• Use the platform for any unlawful or unauthorized purpose.
• Attempt to gain unauthorized access to other accounts or platform systems.
• Interfere with or disrupt the platform or its infrastructure.
• Submit false or misleading information through the platform.
• Use the platform to transmit harmful or malicious content.

Daily TimeCards may allow authorized customers or project administrators to connect Google Drive and Google Sheets for project workflow purposes.

When enabled, Daily TimeCards may create, update, organize, and maintain project-specific Google Drive folders, department folders, uploaded-document folders, timecard spreadsheets, upload logs, file links, and related project records.

The integration is intended to support the customer’s Daily TimeCards project workflow. Daily TimeCards is not intended to browse, read, or manage unrelated Google Drive content. Daily TimeCards is not intended to read files that a customer independently places in a connected project folder unless access to that file is needed for the documented Daily TimeCards project workflow.

Customers are responsible for managing access to their own Google accounts, Google Drive folders, Google Sheets, shared files, and customer-controlled archives.

Data processing terms may be addressed in a project agreement, customer agreement, or data processing addendum where required. For project-specific data processing questions, contact Daily TimeCards through the Support page or at support@dailytimecards.com.

Daily TimeCards does not present a public Data Processing Addendum as final, signed, executable, or attorney-approved through the website.

Daily TimeCards may be used with production information, project records, crew information, uploaded documents, schedules, reports, and other confidential or proprietary production materials.

Customers and users are responsible for ensuring that they have the authority to submit, upload, access, share, export, or sync production information through Daily TimeCards. Customers should not submit confidential third-party information unless they are authorized to do so.